Milton & Fulston Utd Football Club.
Constitution and club rules
- Name - The club shall be called "Milton & Fulston Utd Football Club" and be affiliated to the Kent County Football Association.
- Purpose/Object - The purposes of the Club are to provide facilities for and promote the amateur sport of Association Football in Sittingbourne and community participation in the sport of Association Football.
- Formation - The Club was formed in 1979 and then formally set up with funds contributed by its four Members named Stephen Barker, David Hadler, David Symonds and
- Non-profit Making - All surplus income or profits are re-invested in the Club. No surpluses or assets will be distributed to Members or Third Parties.
- Officers - The Officers shall consist of a President, Chairman, Secretary and Treasurer. When the Officers deem it, further Officers shall be elected by existing Officers. All the above Officers shall be elected annually and then seek re-election. Any person wishing to seek election to Officer status must forward an application twenty-eight days prior to the Annual General Meeting. The re-election of each Officer requires a two-thirds majority of all current Officers. Dismissal of any Officer in mid term requires the same majority. Should a casting vote be necessary in a re-election or dismissal the Senior Officer will make this. The seniority of Officers shall be in order as set out:- President, and Chairman, Secretary, Treasurer and Assistant Secretary.
- Executive Committee - An Executive Committee consisting of the Officers of the Club shall control the Club. The Executive Committee shall meet a minimum of four times each year. At such meetings three constitute a quorum. The election. The re-election of Officers shall be made at either the meeting noted above or at the Annual General Meeting as deemed appropriate.
- General Committee - A general Committee, consisting of the Officers, Team Managers and as many additional Committee Members deemed desirable shall control the day to day affairs of the club by the Officers. All Team Managers together with additional Members will be elected at the Annual General Meeting or at any Extraordinary General Meeting convened at the discretion of the Officers. The General Committee shall meet a minimum of four times each year. At each General Committee Meeting at least two Officers shall be present. The proceedings of such meetings shall be duly minuted and distributed to the General Committee by the Club Secretary. At meetings of the General Committee five shall constitute a quorum.
- Powers of the Executive Committee - The property and or assets of the Club shall be vested in the Executive Committee. The Executive Committee shall have the power to suspend or expel any Team Manager or football player deemed guilty of conduct prejudicial to the good name of the Club. The Executive Committee shall have the power to expel forthwith any person associated with the Club who is considered to be guilty of fraud or dishonesty. An Officer is entitled to one vote at each meeting save the Senior Officers casting vote. The Executive Committee shall have the power to fill such vacancies as they arise.
- Powers of the General Committee - The General Committee shall have the power to determine the location and status of their league that each specific football team requires to participate. The General Committee shall have the power to appoint Sub-Committees as from time to time deemed necessary and shall receive reports of such Sub-Committees at each of its meetings. Each team (normally the Manager) and each Officer is entitled to one vote at each meeting, save the Senior Officers casting vote.
- Membership - (a) Membership of the Club shall be open to anyone interested in the sport of Association Football on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of Membership according to available facilities is allowable on a non-discriminatory basis except as a necessary consequence of the requirements of Association Football as a particular Sport. (b) The Club may have different classes of Membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating. (c) The Committee may refuse Membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the Members. (d) Membership shall consist of the number of which will be determined by the number of teams approved by the Executive Committee. Annual membership is compulsory but membership does not guarantee you will be selected for the team. All fines imposed upon Milton & Fulston Utd Football Club will be the responsibility of the person that caused the fine (subject to the discretion of the Exectutive Committee).
- Subscriptions - Annual Subscriptions (payable as a signing on fee) together with individual Match fees and training shall be levied on all Members. The level of subscriptions and fees shall be determined from time to time as recommended by the Treasurer and approved by the General Committee. Non payment of either by a Member could lead to that individual being suspended.
- Child Protection - The Club will abide by the F A’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-discrimination Policies as shall be in place from time to time.
- Behaviour - The Club is liable for the behaviour of our players, supporters and both shall at all times behave in a manner befitting the Club. Foul and abusive language will not be tolerated. The Referee and Assistant Referees decisions are final and dissent should not be shown. All fines for cautions and being sent off from the field of play will be paid for by the player/supporter concerned. Due respect should be given to other persons property, changing rooms, transport and kit.
- Personal Property - The Club will accept no liability for loss or damage to player’s, Mambers and/or supporters personal property and belongings.
- Insurance - The Club has Public Liability insurance cover in place via
- Data Protection Act 1998 - Any information provided to the Club by Members will remain strictly private and confidential in accordance with the Data Protection Act 1998.
Annual General Meeting.
The Annual General Meeting shall be held at a time decided by the Officers between June and September of each year. The Chairman's report, Secretary's report and the financial statements prepared by the Treasurer shall be received by the meeting. The meeting may elect Officers. The meeting will elect team managers for the forthcoming season. Candidates for election to the General Committee shall only be proposed and seconded by an Officer. It may also be deemed necessary to appoint an independent auditor to check financial records. Other business as deemed by the Officers may be transacted at this meeting. Each Member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairman of the meeting shall have a casting vote. The Club Secretary or in their absence a member of the Club Committee shall record and maintain minutes of
Extraordinary General Meeting.
An Extraordinary General Meeting may be convened by the General Committee when deemed desirable by the written request of half of the General Committee and one Officer. The Secretary shall give seven clear days notice to all Committee Members of such meetings at which five Members shall be a quorum. The quorum must consist of at least two Officers. Each Member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairman of the meeting shall have a casting vote. The Club Secretary or in their absence a member of the Club Committee shall record and maintain minutes of EGM's.
Finance.
The General Committee shall cause to be kept proper books of accounts. The Treasurer shall present an up to date statement of accounts at meeting of the General Committee. All cheques forwarded by the Club to any debtor shall have the signature of any two Officers.
Team Managers.
A Team Manager who will be appointed as per the rules shall run each team. The Manager is responsible for the training and selection of the team. The Team Manager is also responsible for the behaviour of all team members and supporters. All Team Managers are expected to attend Committee meetings and collect subscriptions and signing on fees on a regular basis - these should be transferred to the Treasurer at Committee meetings and any money collected will be minuted. Each manager is responsible for the keeping of proper records of income relating to their team, details of which shall be passed to the Treasurer.
Clothing.
Each team will be provided with an appropriate number of shirts, shorts and socks which should be returned to the Officers each year via the Team Manager. The Team Manager is responsible for the care of the kit. The football shirts are to be black and white stripes with black shorts and socks. A change kit will be available to each team as and when necessary. The football kit remains property of the Club together with any footballs, nets etc.
Rules.
No alteration to these rules shall be made except at an Executive Committee Meeting or at an Extraordinary General Meeting convened specially for that purpose and if supported by 75 per cent of the Team Managers present and eligible to vote and supported by 75 per cent of the Club Officers. Notice of any proposed alterations of these rules must be given to the Secretary seven days prior to the proposed meeting and notified to the Executive and General Committees of such a meeting.
Dissolution.
Upon dissolution of the Club any remaining assets shall be given or transferred to another registered
Other Business.
The Executive Committee, the decision of which shall be final and binding, shall deal with any matter not governed by the rules set out above.
